AI Calendar for Work & Life
Grade: A — Score: 100/100
Reclaim.ai leverages advanced AI technology to streamline calendar management, allowing users to focus on their priorities without the hassle of manual scheduling. The platform integrates seamlessly with Google Calendar and Outlook, ensuring that all events and tasks are synchronized and conflicts are minimized.
With features like AI Focus Time, Smart Meetings, and automated task scheduling, Reclaim.ai transforms the way individuals and teams manage their time. Users can set goals for focus time, automatically defend their schedules against interruptions, and analyze productivity metrics to improve efficiency.
However, as with any technology, there are risks associated with reliance on AI for scheduling. Users must remain aware of potential data privacy concerns and the importance of maintaining a balance between automated scheduling and personal oversight to ensure optimal outcomes.
Lite: Free forever
Starter: $10/seat/month (billed annually)
Business: $15/seat/month (billed annually)
Enterprise: $22/seat/month (billed annually)
Consider switching to Calendly: Calendly offers similar scheduling capabilities but lacks the comprehensive AI features of Reclaim.ai.
Calendly ($10/user/month) is purpose-built for external appointment booking with features like payment collection, custom intake forms, and routing. Reclaim.ai ($10/seat/month Starter, billed annually) focuses on AI-powered calendar optimization — automatically scheduling focus time, tasks, habits, and smart meetings while preventing double-booking across multiple calendars. Reclaim includes basic Scheduling Links for internal and simple external meetings, but teams with complex client-facing booking workflows will still want a dedicated tool like Calendly. The two work well together: Reclaim optimizes your internal schedule, and Calendly handles external appointment bookings.
Yes. Reclaim.ai has a full native integration with Microsoft Outlook that provides feature parity with its Google Calendar integration. You can connect Outlook calendars during onboarding and use all core features including Smart Meetings, Focus Time, Habits, Calendar Sync, and Scheduling Links across Outlook accounts. Reclaim does not currently support Apple iCloud Calendar natively — there is a workaround using calendar subscription links through Google or Outlook.
Motion ($19/user/month) positions itself as an all-in-one productivity replacement that combines calendar, tasks, and project management into a single platform. Reclaim.ai ($10/seat/month Starter, billed annually) takes the opposite approach: it enhances your existing tools rather than replacing them, integrating with Asana, Jira, ClickUp, Linear, and Todoist to schedule tasks on your calendar automatically. Motion offers deeper task management built-in; Reclaim offers more flexible integration with tools teams already use, at roughly half the price. Reclaim also offers a 20% discount for teams switching from Motion.
Dropbox acquired Reclaim.ai in August 2024, signaling enterprise-grade backing and long-term platform viability. Reclaim continues to operate as its own product with its existing pricing, features, and integrations intact. The acquisition adds Dropbox's infrastructure and compliance resources — Dropbox holds ISO 27001, SOC 2, and HIPAA certifications. Reclaim itself maintains SOC 2 Type II certification (audited by A-Lign), GDPR compliance, and CCPA compliance independently. The product now serves over 320,000 users across 60,000+ companies.
Yes. The Lite plan is free forever with no credit card required. It includes 1 Scheduling Link, 1 Habit, 1 Calendar Sync, Unlimited Tasks and Buffer Time, a 1-week scheduling range for a single user, and limited integrations. All new signups also receive a 14-day trial of the Business plan to explore unlimited features before deciding. After the trial, you roll into the free Lite plan automatically if you don't upgrade. Paid plans start at $10/seat/month (Starter, billed annually).
Reclaim integrates natively with Asana, Jira, ClickUp, Linear, Todoist, and Google Tasks. Tasks from these tools are pulled into your calendar and scheduled by the AI alongside meetings, focus blocks, and habits. When priorities shift or meetings get rescheduled, the AI automatically moves tasks to the best available time. Reclaim also integrates with Slack (for status sync), Zoom (for meeting links), and Raycast. The platform is built to enhance your existing stack rather than replace it.
Yes. Reclaim.ai is SOC 2 Type II certified as of September 2023, renewed in 2024, with audits conducted by A-Lign. The platform is also GDPR and CCPA compliant, with Data Privacy Framework certification for cross-border data transfers. Infrastructure is hosted on AWS with redundancy across us-east-1 and us-east-2 regions. Reclaim explicitly states it will never sell or share calendar data with third parties and does not train AI on user data. Enterprise plans add SSO, SCIM provisioning, and domain capture. The Trust Center is publicly accessible at trust.reclaim.ai.
Yes. On Business ($15/seat/month annual) and Enterprise ($22/seat/month annual) plans, team admins can set no-meeting day policies that Reclaim enforces across the organization. The AI will block those days from being booked for internal meetings via Smart Meetings and Scheduling Links. This works alongside Focus Time defense, which protects uninterrupted work blocks even on meeting-allowed days. People Analytics provides visibility into whether teams are actually maintaining their focus time and no-meeting day goals, giving leaders data to identify when calendar overload is eroding productivity.